Job description :

1. General Administrative Support (a. Documentation: Drafting, typing, and archiving official letters, reports, and memos, b. Filing & Data Entry: Maintaining physical and digital filing systems and updating databases with personnel or financial records, and c. Correspondence: Managing incoming and outgoing emails, phone calls, and postal mail)
2. Office & Facility Management (a. Supply Procurement: Monitoring inventory and ordering office stationery, equipment, and consumables, b. Maintenance: Coordinating with vendors for the repair and recurring maintenance of office equipment, c. Front Desk: Greeting visitors, directing inquiries to appropriate personnel, and maintaining a professional reception area)
3. Scheduling & Coordination (a. Calendar Management: Organizing and scheduling meetings, appointments, and room bookings, b. Travel Arrangements: Coordinating business trips, including booking flights and accommodation for staff and executives, c. Event Planning: Assisting in organizing office events, team-building activities)
4. Basic Financial & HR Support (a. Bookkeeping: Handling basic financial tasks such as petty cash, processing invoices, tracking expenses, and assisting with payroll, b. HR Assistance: Supporting the onboarding process for new hires, including equipment setup and orientation activities, anc c. Compliance: Ensuring the office adheres to workplace safety standards and local regulations).

Job Qualification

1. Experience working as office administrator.
2. SMK office administration or other equivalent education
3. Preferably proficient in English (esp written).
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software (ERP).
5. Proficient in soft skills such as strong time management, multitasking abilities, attention to detail, and professional interpersonal communication.
6. Ready to mobile work within Jakarta – Tangerang